Question 1

1Password, LastPass, or Dashlane for teams?

Accepted Answer

1Password is widely preferred for its security reputation and UX. LastPass has had security incidents. Dashlane is solid but pricier. Bitwarden is a strong open-source alternative. 1Password is the safe choice for most teams.

Question 2

How much does a team password manager cost?

Accepted Answer

Typically $4-8 per user per month. 1Password Teams is $19.95/month for up to 10 users. The cost is trivial compared to a security breach or the time spent sharing passwords insecurely.

Question 3

How do I migrate existing passwords to a password manager?

Accepted Answer

Export from browsers or existing tools. Import into your new password manager. Update passwords that were shared insecurely. Delete passwords from old locations. It takes a few hours but is essential.

Question 4

How do I organize vaults and folders?

Accepted Answer

Create vaults by function: Engineering, Marketing, Finance, Everyone. Use folders within vaults for sub-categories. Give access to vaults based on role. Review access quarterly.

Question 5

What should I do when someone leaves the team?

Accepted Answer

Remove their password manager access immediately. Rotate passwords for any shared credentials they accessed. This is why a password manager matters—you know exactly what to change.

Question 6

Should employees use the work password manager for personal passwords?

Accepted Answer

Separate is cleaner. Most business plans let users have personal vaults, keeping work and personal separate. If they leave, their personal passwords go with them, work passwords stay.

Question 7

How do I handle two-factor authentication?

Accepted Answer

Password managers can store and generate 2FA codes, though security purists prefer separate authenticator apps. At minimum, enable 2FA on the password manager itself—it protects everything else.

Question 8

What if someone forgets their master password?

Accepted Answer

Business plans have admin recovery options. Personal plans often do not—the master password is truly the only key. Train users to create memorable but strong master passwords.

Question 9

How do I share passwords with contractors securely?

Accepted Answer

Create limited-access vaults or shared items that expire. Grant time-limited access. When the engagement ends, revoke access and rotate passwords they used. Never share via email or Slack.

Question 10

Should we use SSO instead of passwords?

Accepted Answer

SSO is more secure and convenient for tools that support it. But many tools still need passwords. Use SSO where possible, password manager for everything else. They complement each other.

Question 11

How do I get my team to actually use it?

Accepted Answer

Make it mandatory for shared credentials. Show the value (no more searching for passwords). Make adoption part of onboarding. Lead by example. Browser extensions make it nearly effortless.

Question 12

What happens if the password manager company is breached?

Accepted Answer

Good password managers encrypt with your master password—they cannot decrypt your data. A breach exposes encrypted blobs, not usable passwords. Choose managers with strong encryption and transparency about incidents.

Question 13

Should I store sensitive documents in the password manager?

Accepted Answer

Password managers can securely store notes, documents, and files. It is reasonable for critical documents (recovery codes, legal documents) but a proper document management system is better for volume.

Question 14

How often should we rotate passwords?

Accepted Answer

Industry best practice has shifted from frequent rotation (every 90 days) to rotating on events (personnel changes, suspected breaches). Focus on strong, unique passwords rather than frequent changes.

Question 15

What is the biggest password security mistake startups make?

Accepted Answer

Sharing the same password across team members for shared accounts. When someone leaves, you cannot just change their access. Each person should have individual logins where possible, and shared credentials should be in a password manager.

I need to manage team passwords securely

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